> ## Documentation Index
> Fetch the complete documentation index at: https://developers.pleo.io/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Update Export Items

export const WhatComesNext = ({children, href}) => <div className="mt-4">
    <a href={href} className="btn-primary">
      {children} →
    </a>
  </div>;

export const UpdateExportItemsDiagram = () => {
  const [isDark, setIsDark] = useState(false);
  useEffect(() => {
    const check = () => setIsDark(document.documentElement.classList.contains("dark"));
    check();
    const observer = new MutationObserver(check);
    observer.observe(document.documentElement, {
      attributes: true,
      attributeFilter: ["class"]
    });
    return () => observer.disconnect();
  }, []);
  const nodeFill = isDark ? "#212222" : "#EEF4F4";
  const nodeStroke = isDark ? "#848989" : "#E1E6E6";
  const nodeTextStyle = isDark ? ",color:#EEF4F4" : ",color:#131414";
  const linkStyle = isDark ? "" : "linkStyle default stroke:#848989,stroke-width:1px;";
  const diagram = `
%%{init: {"themeVariables": {"fontSize": "22px"}}}%%
flowchart LR
    S1["1. Collect Results<br><br>"] --> S2["2. Build Update Payload"] --> S3["3. Batch Items<br><br>"] --> S4["4. Send Request<br><br>"] --> S5["5. Handle Response"]

click S1 "#1-collect-results"
click S2 "#2-build-update-payload"
click S3 "#3-batch-items"
click S4 "#4-send-request"
click S5 "#5-handle-response"

style S1 white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style S2 white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style S3 white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style S4 white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style S5 white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
${linkStyle}
`;
  return <Mermaid chart={diagram} />;
};

export const WorkflowDiagramTopNav = ({highlight}) => {
  const [isDark, setIsDark] = useState(false);
  useEffect(() => {
    const check = () => setIsDark(document.documentElement.classList.contains("dark"));
    check();
    const observer = new MutationObserver(check);
    observer.observe(document.documentElement, {
      attributes: true,
      attributeFilter: ["class"]
    });
    return () => observer.disconnect();
  }, []);
  const nodeFill = isDark ? "#212222" : "#EEF4F4";
  const nodeStroke = isDark ? "#848989" : "#E1E6E6";
  const nodeTextStyle = isDark ? ",color:#EEF4F4" : ",color:#131414";
  const subgraphFill = isDark ? "#131414" : "#ffffff";
  const subgraphStroke = isDark ? "#848989" : "#6B7070";
  const subgraphTextStyle = isDark ? ",color:#EEF4F4" : ",color:#6B7070";
  const linkStyle = isDark ? "" : "linkStyle default stroke:#848989,stroke-width:1px;";
  const highlightStyle = highlight ? `style ${highlight} stroke:#FEB6FE,stroke-width:2px` : "";
  const shape = (id, label) => `${id}["${label}"]`;
  const diagram = `
%%{init: {"themeVariables": {"fontSize": "28px"}}}%%
flowchart LR

  ${shape("WEBAPP", "Queue Export Items in Pleo's Web App")}

subgraph Pleo["Pleo API's"]
    START1[" "]
    ${shape("A", "1.Detect & Start Export Jobs")} --> ${shape("B", "2.Perform Pre-Export Validation")}
    B --> ${shape("C", "3.Retrieve Export Job Items for Processing")}
    C --> ${shape("D", "4.Fetch Export Item Data for Processing")}
end

subgraph ERP["AS/ERP"]
    START2[" "]
    ${shape("E", "5.Process & Record Export Items")}
end

subgraph Pleo2["Pleo API's"]
    START3[" "]
    ${shape("F", "6.Update Export Items")} --> ${shape("G", "7.Update & Complete Export Job")}
end
WEBAPP --> A
D --> E
E --> F

click WEBAPP "/docs/current/how-tos/accounting-integrations/how-to-queue-export-items-in-ui"
click A "/docs/current/how-tos/accounting-integrations/how-to-detect-and-start-export-jobs-for-as-erp-processing"
click B "/docs/current/how-tos/accounting-integrations/how-to-perform-pre-export-validation-for-as-erp-processing"
click C "/docs/current/how-tos/accounting-integrations/how-to-retrieve-export-job-items-for-as-erp-processing"
click D "/docs/current/how-tos/accounting-integrations/how-to-fetch-export-item-data-for-as-erp-processing"
click E "/docs/current/how-tos/accounting-integrations/how-to-determine-the-bookkeeping-method-for-as-erp-processing"
click F "/docs/current/how-tos/accounting-integrations/how-to-update-export-items-for-as-erp-processing"
click G "/docs/current/how-tos/accounting-integrations/how-to-update-and-complete-export-job-for-as-erp-processing"

style WEBAPP white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style Pleo white-space:normal,fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}
style ERP white-space:normal,fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}
style Pleo2 white-space:normal,fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}
style A white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style B white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style C white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style D white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style E white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style F white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style G white-space:normal,fill:${nodeFill},stroke:${nodeStroke}${nodeTextStyle}
style START1 fill:transparent,stroke:transparent,color:transparent
style START2 fill:transparent,stroke:transparent,color:transparent
style START3 fill:transparent,stroke:transparent,color:transparent
style Pleo fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}
style ERP fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}
style Pleo2 fill:${subgraphFill},stroke:${subgraphStroke}${subgraphTextStyle}

${highlightStyle}
${linkStyle}
`;
  return <Mermaid chart={diagram} />;
};

export const NoteCallout = ({title, children}) => <div className="callout-box callout-note">
    <div className="callout-row">
      <span className="callout-icon">
        <svg width="22" height="22" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 256 256" fill="currentColor"><path d="M208,104a79.86,79.86,0,0,1-30.59,62.92A24.29,24.29,0,0,0,168,186v6a8,8,0,0,1-8,8H96a8,8,0,0,1-8-8v-6a24.11,24.11,0,0,0-9.3-19A79.87,79.87,0,0,1,48,104.45C47.76,61.09,82.72,25,126.07,24A80,80,0,0,1,208,104Z" opacity="0.2" /><path d="M176,232a8,8,0,0,1-8,8H88a8,8,0,0,1,0-16h80A8,8,0,0,1,176,232Zm40-128a87.55,87.55,0,0,1-33.64,69.21A16.24,16.24,0,0,0,176,186v6a16,16,0,0,1-16,16H96a16,16,0,0,1-16-16v-6a16,16,0,0,0-6.23-12.66A87.59,87.59,0,0,1,40,104.49C39.74,56.83,78.26,17.14,125.88,16A88,88,0,0,1,216,104Zm-16,0a72,72,0,0,0-73.74-72c-39,.92-70.47,33.39-70.26,72.39a71.65,71.65,0,0,0,27.64,56.3A32,32,0,0,1,96,186v6h64v-6a32.15,32.15,0,0,1,12.47-25.35A71.65,71.65,0,0,0,200,104Zm-16.11-9.34a57.6,57.6,0,0,0-46.56-46.55,8,8,0,0,0-2.66,15.78c16.57,2.79,30.63,16.85,33.44,33.45A8,8,0,0,0,176,104a9,9,0,0,0,1.35-.11A8,8,0,0,0,183.89,94.66Z" /></svg>
      </span>
      <div>
        {title && <div className="callout-title">
            {title}
          </div>}
        <div className="callout-body">
          {children}
        </div>
      </div>
    </div>
  </div>;

export const RememberCallout = ({title, children}) => <div className="callout-box callout-remember">
    <div className="callout-row">
      <span className="callout-icon">
        <svg width="22" height="22" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 256 256" fill="currentColor"><path d="M229.66,98.34,172.39,155.8c11.46,22.93-1.72,45.86-10.11,57a8,8,0,0,1-12,.83L42.34,105.76A8,8,0,0,1,43,93.85c29.65-23.92,57.4-10,57.4-10l57.27-57.46a8,8,0,0,1,11.31,0L229.66,87A8,8,0,0,1,229.66,98.34Z" opacity="0.2" /><path d="M235.32,81.37,174.63,20.69a16,16,0,0,0-22.63,0L98.37,74.49c-10.66-3.34-35-7.37-60.4,13.14a16,16,0,0,0-1.29,23.78L85,159.71,42.34,202.34a8,8,0,0,0,11.32,11.32L96.29,171l48.29,48.29A16,16,0,0,0,155.9,224c.38,0,.75,0,1.13,0a15.93,15.93,0,0,0,11.64-6.33c19.64-26.1,17.75-47.32,13.19-60L235.33,104A16,16,0,0,0,235.32,81.37ZM224,92.69h0l-57.27,57.46a8,8,0,0,0-1.49,9.22c9.46,18.93-1.8,38.59-9.34,48.62L48,100.08c12.08-9.74,23.64-12.31,32.48-12.31A40.13,40.13,0,0,1,96.81,91a8,8,0,0,0,9.25-1.51L163.32,32,224,92.68Z" /></svg>
      </span>
      <div>
        {title && <div className="callout-title">
            {title}
          </div>}
        <div className="callout-body">
          {children}
        </div>
      </div>
    </div>
  </div>;

<WorkflowDiagramTopNav highlight="F" />

<div className="border-[1px] rounded-none p-4 bg-[#ffffff] border-[#FEB6FE] dark:bg-[#131414] dark:border-[#FEB6FE]">
  <UpdateExportItemsDiagram />
</div>

## Prerequisites

Before you begin:

* You've [processed Export Items in your AS/ERP](/docs/current/how-tos/accounting-integrations/how-to-apply-posting-behaviour-for-as-erp-processing#5-create-entry-and-capture-result)
* You've captured a success or failure result for each item

## Constraints

* Maximum 100 items per API request
* Each item must include its accountingEntryId
* Supports both successful and failed updates

<RememberCallout title="Remember">
  Export Item updates must be sent in batches of up to 100 items per request.
</RememberCallout>

## Steps

### 1. Collect Results

For each processed Export Item, ensure you have:

* `accountingEntryId` (get this from [`/v3/export-items`](/docs/current/how-tos/accounting-integrations/how-to-fetch-export-item-data-for-as-erp-processing))
* result: **successful** or **failed** (get this from your [AS/ERP](/docs/current/how-tos/accounting-integrations/how-to-apply-posting-behaviour-for-as-erp-processing#5-create-entry-and-capture-result) system)

### 2. Build Update Payload

<RememberCallout title="Remember">
  Use one of the supported [`status`](/reference/export-api/export-api-v3/update-export-job-items#body-items-status) parameters.
</RememberCallout>

For field definitions (`externalId`, `externalUrl`, `exportedAt`), supported `failureReasonType` values, and common error mappings, see the [Integration Design: Update Export Items](/docs/current/integration-design/exports/integration-design-exports-update-export-items).

**Successful item**

```json theme={null}
{
  "accountingEntryId": "ENTRY_ID",
  "status": "successful",
  "externalId": "JE-10452",
  "externalUrl": "https://erp.example.com/journal/JE-10452"
}
```

**Failed item**

```json theme={null}
{
  "accountingEntryId": "ENTRY_ID",
  "status": "failed",
  "failureReason": "Vendor not found in ERP",
  "failureReasonType": "accounting_system_validation_failure"
}
```

<RememberCallout title="Remember">
  Use one of the supported [`failureReasonTypes`](/reference/export-api/export-api-v3/update-export-job-items#body-items-failure-reason-type)
</RememberCallout>

### 3. Batch Items

Group items into batches of up to 100:

```pseudo theme={null}
batches = chunk(items, 100)
```

### 4. Send Request

**API Endpoint**: PUT [v3/export-jobs/`{jobId}`/items](/reference/export-api/export-api-v3/update-export-job-items)

**Example parameters:**

* jobId: `8eb648ab-464b-42a0-ba17-eda703657e33`
* accountingEntryId: `59540ed2-0d68-4e36-9e31-58223975d9e9`
* accountingEntryId: `6678bcee-c6a4-4b49-bb1e-8f9fd653d16c`
* accountingEntryId: `9ea2ef81-4d73-460d-bbb4-ccf3da6f6f61`
* accountingEntryId: `0c76ea71-aaaa-4ece-bb68-e1166ccaea04`

<Tabs>
  <Tab title="OAuth 2.0">
    ```bash theme={null}
    curl -X PUT https://external.staging.pleo.io/v3/export-jobs/8eb648ab-464b-42a0-ba17-eda703657e33/items \
      -H "Authorization: Bearer <token>" \
      -H "Content-Type: application/json" \
      -d '
      [
        {
          "accountingEntryId": "59540ed2-0d68-4e36-9e31-58223975d9e9",
          "status": "successful",
          "exportedAt": "2026-04-22T10:08:56Z",
          "externalId": "ext-1234",
          "externalUrl": "ext-url"
        },
        {
          "accountingEntryId": "6678bcee-c6a4-4b49-bb1e-8f9fd653d16c",
          "status": "successful",
          "exportedAt": "2026-04-22T10:08:56Z",
          "externalId": "ext-5678",
          "externalUrl": "ext-url"
        },
        {
          "accountingEntryId": "9ea2ef81-4d73-460d-bbb4-ccf3da6f6f61",
          "status": "successful",
          "exportedAt": "2026-04-22T10:08:56Z",
          "externalId": "ext-9012",
          "externalUrl": "ext-url"
        },
        {
          "accountingEntryId": "0c76ea71-aaaa-4ece-bb68-e1166ccaea04",
          "status": "failed",
          "exportedAt": "2026-04-22T10:08:56Z",
          "failureReason": "Receipt corrupt",
          "failureReasonType": "receipt_conversion_failure"
        }
      ]'
    ```
  </Tab>

  <Tab title="API Key">
    ```bash theme={null}
    curl --request PUT \
      -u "pls_1ab2cd3e4f5g6h7a89b012c34de56f78_gabc90:" \
      -H "Accept: application/json;charset=UTF-8" \
      -H "Content-Type: application/json" \
      "https://external.staging.pleo.io/v3/export-jobs/8eb648ab-464b-42a0-ba17-eda703657e33/items" \
      -d '
    [
      {
        "accountingEntryId": "59540ed2-0d68-4e36-9e31-58223975d9e9",
        "status": "successful",
        "exportedAt": "2026-04-22T10:08:56Z",
        "externalId": "ext-1234",
        "externalUrl": "ext-url"
      },
      {
        "accountingEntryId": "6678bcee-c6a4-4b49-bb1e-8f9fd653d16c",
        "status": "successful",
        "exportedAt": "2026-04-22T10:08:56Z",
        "externalId": "ext-5678",
        "externalUrl": "ext-url"
      },
      {
        "accountingEntryId": "9ea2ef81-4d73-460d-bbb4-ccf3da6f6f61",
        "status": "successful",
        "exportedAt": "2026-04-22T10:08:56Z",
        "externalId": "ext-9012",
        "externalUrl": "ext-url"
      },
      {
        "accountingEntryId": "0c76ea71-aaaa-4ece-bb68-e1166ccaea04",
        "status": "failed",
        "exportedAt": "2026-04-22T10:08:56Z",
        "failureReason": "Receipt corrupt",
        "failureReasonType": "receipt_conversion_failure"
      }
    ]
    ' | jq
    ```
  </Tab>
</Tabs>

### 5. Handle Response

```pseudo theme={null}
if response.success:
    markBatchAsCompleted()
else:
    retryOrLogError()
```

* Retry on transient failures
* Do not duplicate already successful updates

#### Example Response

```bash theme={null}
{
  "data": [
    {
      "exportJobId": "f588b4db-a5cf-457c-b736-8b05dc6a2fdf",
      "accountingEntryId": "59540ed2-0d68-4e36-9e31-58223975d9e9",
      "status": "successful",
      "externalId": "ext-1234",
      "externalUrl": "ext-url",
      "failureReasonType": null,
      "failureReason": null,
      "exportedAt": "2026-04-22T10:15:54Z"
    },
    {
      "exportJobId": "f588b4db-a5cf-457c-b736-8b05dc6a2fdf",
      "accountingEntryId": "6678bcee-c6a4-4b49-bb1e-8f9fd653d16c",
      "status": "successful",
      "externalId": "ext-5678",
      "externalUrl": "ext-url",
      "failureReasonType": null,
      "failureReason": null,
      "exportedAt": "2026-04-22T10:15:54Z"
    },
    {
      "exportJobId": "f588b4db-a5cf-457c-b736-8b05dc6a2fdf",
      "accountingEntryId": "9ea2ef81-4d73-460d-bbb4-ccf3da6f6f61",
      "status": "successful",
      "externalId": "ext-9012",
      "externalUrl": "ext-url",
      "failureReasonType": null,
      "failureReason": null,
      "exportedAt": "2026-04-22T10:15:54Z"
    },
    {
      "exportJobId": "f588b4db-a5cf-457c-b736-8b05dc6a2fdf",
      "accountingEntryId": "0c76ea71-aaaa-4ece-bb68-e1166ccaea04",
      "status": "failed",
      "externalId": null,
      "externalUrl": null,
      "failureReasonType": "receipt_conversion_failure",
      "failureReason": "Receipt corrupt",
      "exportedAt": null
    }
  ],
  "errors": []
}
```

#### Pleo Web App

Export Item results are recorded in Pleo but are **not fully surfaced to users until the Export Job is completed**.

Once the Export Job is finalised:

* Export status becomes visible in the **Export queue**
* Failed items and error details are available for review

## Result

After completing this step:

* The job remains in the queue for auditing and compliance purposes
* In Pleo's Web App:
  * Export progress is accurately reflected in the **Export queue** tab
  * Errors are visible to users for review and correction

<RememberCallout title="Remember">
  Each time you click **Export**, a new job is created in the export queue with a unique `jobId`.
</RememberCallout>

***

## What Comes Next?

<WhatComesNext href="/docs/current/how-tos/accounting-integrations/how-to-update-and-complete-export-job-for-as-erp-processing">
  How to Update and Complete an Export Job
</WhatComesNext>

***

<div className="text-xs uppercase" style={{ fontVariant: 'small-caps' }}>
  this how-to is part of:
</div>

<div className="mt-4 flex flex-wrap gap-2">
  <a
    href="/docs/current/guides/export-integration-workflow-guide"
    className="inline-flex items-center rounded-full border border-gray-300 dark:border-gray-600
px-3 py-1 text-xs font-medium
bg-white dark:bg-[#1f262b] text-black dark:text-white
hover:bg-gray-100 dark:hover:bg-[#2b2f33]
transition-colors"
  >
    Export Integration Workflow Guide
  </a>
</div>

***

## Related Reading

* [Export Lifecycle](/docs/current/platform/exports/lifecycle)
* [Connection and Authorisation Overview](/docs/current/integration-design/auth/integration-design-auth-overview)

***