Terms and Definitions

In Pleo, we frequently use a few terms that are essential to understand. This helps in accurately representing the accounting requirements of customers.

For better understanding, we have segregated the terms into the following sections:

Expenditure Types: This explains the types of expenses recorded in Pleo.
Generic Terms and Definitions: Explanation of a few generic terms often used in Pleo.

Expenditure Types

Term	Definition
Card Expenses	Employees use their Pleo cards for payment of business expenses.
Invoice	Represents a bill provided in lieu of goods and services purchased. Customers may use their Pleo wallet for invoice payments.
Out of Pocket expenses	Employees of a company or an organisation have incurred work related expenses using their personal funds. This is a liability of the employer to the employees.
Mileage	Allowance provided to company/organisation employees for using their personal cars for business trips.
Per diem	Daily allowance for business travel.
Direct Reimbursements	Reimbursement made directly to the employees' bank accounts/cards for business expenses incurred with personal funds. The reimbursements are paid from the company/organisation's Pleo wallet, impacting the Pleo wallet balance and the out-of-pocket balance.
External Reimbursements	Reimbursement made to employees with their salary or in cash, impacting only the out-of-pocket balance. This is managed outside Pleo and does not impact the company/organisation's Pleo wallet balance.
Invoice	Document that specifies the invoice number, amount purchased, vendor/merchant information, and tax details are included.
Invoice Payment	Details of payment made against an invoice.
Card Invoice	These are documents that include both the invoice and the invoice payment made with the Pleo card. This is especially relevant in Spain.
Chargeback	Return of funds for a previous expense, usually happens owing to a dispute raised by the company/organisation in their account statement/transaction report. The chargeback might be initiated either by the vendor/merchant or by the company/organisation's card issuing bank.
Refund	Amount returned from the vendor/merchant for a previous purchase.
Cashback	Pleo offers rewards to companies/organisations for using Pleo as their spend management platform. However, there are specific eligibility criteria for being companies/organisations to be eligible for cashback.
ATM Withdrawal	Employees withdrawing cash at Automated Teller Machines (ATMs) using their Pleo cards.
Wallet Topup	Transfer of funds to the Pleo wallet of a company/organisation from its bank account.
Wallet Unload	Funds withdrawn from the Pleo wallet of a company/organisation to its bank account.
Fee	Fee incurred for any relevant credit offering.
Personal Spend	Employees of a company/organisation have accidentally used their Pleo card for personal expenses.

Generic Terms and Definitions

Term	Definition
Pleo Wallet	Represents an account of a company or an organisation with Pleo; this is like a bank account containing a specific fund that customers might use for payment of invoices and reimbursements. Funds can be added or withdrawn from the Pleo wallet.
Card Payments	Payments are made with the Pleo card, using funds from the Pleo wallet. This is at the company/organisation level.
Contra Accounts	Implies the accounts that represent the Pleo wallet. Out of Pocket expenses and Reimbursements indicate the amount in the Pleo wallet that a company/organisation owes to its employees.
Cash Withdrawals	Employees of a company or an organisation might withdraw cash with their Pleo card. This is recorded as an employee's liability to the company.

Updated 3 days ago