Inviting Users to Pleo and Assigning User Roles
A company or an organisation must add their employees and bookkeepers to Pleo.
User Roles in Pleo
In an organisation, Pleo caters to different user roles, including the following:
User Role | Supported or Not | Privileges |
---|---|---|
Employees | ✅ | • Use Virtual and physical Pleo cards to manage business expenditures. |
Administrators | ✅ | • Handle all company/organisation expenses |
Expense reviewers | ✅ | • Review expenses submitted by the team or project (up to a certain limit) |
Bookkeepers | ✅ | External bookkeepers can either have limited or extended permissions in your Pleo account.
|
Finance department | ✅ |
Adding Employees to Pleo
You can add your employees to Pleo and assign different permissions based on the activity they would perform in Pleo. There are two ways to add your employees:
- Add employees in Pleo.
- Import employees from the Human Resources Information System (HRIS) that you have integrated with.
You can also add a Pleo specific employee code to map the employee details with the record existing in the HRIS or ERP system.
Adding Employees in Pleo
Perform the following to add employees in Pleo:
- In the Pleo application, click People.
- On the People page, click Add People.
- Enter the email address of the employee and click Continue.
- Select the appropriate card access that you want to provide to this employee:
- Card only: Select this option if the employee needs a Pleo card for all business spending.
- Card and Reimbursements: Select this option if the employee needs a Pleo card for all business spending and might submit out-of-pocket expenses for reimbursements.
- Reimbursements only: Select this option if the employee would only submit out-of-pocket expenses for reimbursements.
Assigning User Roles to Employees
If you have Admin rights, you can assign user permissions to employees, based on the responsibilities they would perform. For more information see Assigning User Roles to Employees.
Adding External Bookkeepers to Pleo
You can add external bookkeepers to your Pleo account.
Note: External bookkeepers do not have permissions to manage Pleo cards. If the bookkeeper is an internal employee of your company or organisation, assign the Admin role to the bookkeeper. An admin user has access to perform all tasks in the Pleo application, including bookkeeping responsibilities.
Adding External Bookkeepers in Pleo
Perform the following to add external bookkeepers in Pleo:
- In the Pleo application, click People.
- On the People page, click Add People.
- Click Invite external bookkeeper.
- Select whether you want to provide your bookkeeper with limited or extended access.
- In the Invite Bookkeeper pop-up, enter the name and the email address of the bookkeeper.
- Click Accept & Invite.
Note: You can invite external bookkeepers to your Pleo account if your company/organisation is on an Enterprise plan with Pleo.
Updated 1 day ago