Overview

Tags imply cost centres. When you assign tags to an accounting entry, it helps in allocating the correct cost centres to the expense. For example, an expense of the Flight category is recorded in Pleo. This specific accounting entry is assigned the Business Trip tag. Assignment of tags helps in assessing the amount of cost incurred for specific reasons.

Important Terminologies

Here are a few terminologies to understand tags, especially in the context of Pleo:

Characteristics of Tags Managed in Pleo

• Pleo assigns IDs to tag groups and tags for correct identification.
• If you are using an ERP/accounting system that supports the tags capability, then for synchronisation of tags between the external ERP/accounting system and Pleo, the integration would send requests to the Tags API endpoints.
• If the external ERP/accounting system does not support inherent tags capability, then you can create custom spreadsheets in CSV format for export of tags from Pleo to the ERP/accounting system.
• You can assign a maximum of five tags to an accounting entry. An accounting entry might have tags related to projects, office locations, internal company structure.
• A user can only see non-archived tag groups.

How are Tags Different from Accounts and Categories?

Accounts and categories represent chart of accounts, where each accounting entry is allocated a specific category; this is helpful in comprehensive financial reporting and analysis. For example, accounting entries could be allocated different categories — card purchase, refund, per diem, and out-of-pocket expenses. For more information on different categories of accounting entries, see Expense Types.

Whereas, tags imply cost centres that are helpful in associating each expense with a cost object, like attributing an expense to a departmental cost or the expense was incurred as part of a budget reserved for specific project initiatives.

Tag Groups Object

Tags Object